Continia Software A/S

Complete digital invoice workflow for Business Central users

Document Capture is an end-to-end solution to import, register, approve and archive complete purchase invoices and credit memos directly into Business Central. Other document types can be handled in a similar, easy manner, and all of this happens with minimal user involvement. This saves you both the time and hassle of having to register incoming documents manually, no more typing needed.

Use Business Central to connect receipts with cash and credit card spending 

Keeping track in real-time of employee expenditures both in and away from the office. This solution provides easier-than-ever registration and approval of business-related expenses and travel activities using Business Central, a unique Expense app, and a Web Portal. 

Transparent workflow and overview of all documents, sent and unsent, from Business Central

Some customers wish to receive their documents such as sales invoices, credit memos, reminders, etc., as physical printouts. Others as PDF-attachments in e-mails and even some electronically in formats such as XML etc. Do you have this overview easily at hand in your organization? 

Feature overview

• Distribute of all types of documents
• Continia Delivery Network
• Handle XML formats
• Process multiple records in one click
• Continia Print Server
• Customize outgoing e-mails with templates
• Use merge fields in e-mails
• Add background PDFs, watermarks, logos, company information, etc.
• Sign all PDF files with your own certificate
• Full log and audit trail of all sent e-mails, printouts, and electronic documents
• Customer and vendor fact boxes
• Send documents in batches from the Document Output queue
• Merge separate PDFs and send them as one (for example, sales and delivery terms merged with invoices)
• Attach all types of documents to an e-mail
• Flexible recipient setup for all customers and vendors
• E-mail template lines based on language code
• Ability to send customer statements automatically
• Remittance advice templates

An end-to-end solution that handles everything related to payments between your bank and Business Central.   

Working in Finance, you may find it costly and time-consuming to handle payment files to the bank manually. Moreover, you probably want to ensure a stable payment flow and eliminate the risk of typing errors. Payment Management is a complete payment management solution that ensures great quality and provides a high level of security throughout the entire payment process. 

This way, you streamline your finance processes by approving, sending, and receiving payments in one simultaneous workflow directly from Business Central. 

End-to-End Payment Automation  

When approving and sending payments to the bank, you get an immediate receipt for the payment being delivered, always keeping you up to date with the payment flow.  

All vendor payments are handled directly inside Business Central through a profound validation of payment information which means that you minimize the risk of errors while optimizing the security around your payment processes. 

Every payment, status file, and account statement is automatically transferred to and from the bank, meaning that the time-consuming and insecure process of manually handling file export and import to the bank is minimized. 

With Payment Management, you get access to a wide range of payment methods and ensure a thorough validation of payment information throughout the payment process. 

Complete Your Bookkeeping 

Finally, you can complete your bookkeeping by importing account statements, automatic document match, settlement of combined payments, and automatic creation of payment journals. With the advanced bank account reconciliation functionality, you get a 100% match on vendor payments.  

When a period’s account statement is loaded into Business Central, Payment Management has already closed and posted the entries.  

These entries are then automatically matched with customer payments based on customer number, document number, or any other kind of information from the banknotification.

Fixed, recurring items such as bank fees are easily handled too. If there are any unclear entries after reconciliation, such as errors in the notification text, these items can be automatically transferred to a draft where you can make posting proposals. 

Direct Communication With the Bank 

The built-in direct communication means that you can automatically import and export payment files to and from the bank. Moreover, you can import bank account statements for the subsequent bank account reconciliation.  

Communicating directly with your bank means that you can securely download exchange rates, deposit files, and statements from the bank, as well as load bank account reconciliation files directly into Business Central automatically.  

The solution includes direct communication with several banks, however, not all. 

IBAN Lookup  

IBAN lookup helps you create vendor bank information automatically. Validation through control digits is used as an effective way of reducing failed transactions when processing international and domestic payments. With IBAN lookup, you can generate bank account details based on IBAN numbers automatically. 

Automate The Way You Collect Customer Payments from Business Central

Continia Collection Management handles everything from generating direct debit payment suggestions to receiving instant collection and status updates from a range of direct debit providers.

Automate the Way You Collect Customer Payments via Direct Debit

Working in finance, you probably want your recurring billing and accounts receivable management to be handled as smoothly and automated as possible.

Collection Management integrates directly with several notable collection service providers - you are fully covered, from generating direct debit payment suggestions to receiving instant status updates.

This solution gives you a perfect overview of agreement and payment statuses, enabling you always stay on top of your liquidity.

Once you've sent your invoices, your bank manages the actual collection process and sends notifications to your customers while keeping you updated on the payment process.

Every customer’s preferred collection method is registered and automatically added when an order, invoice, or credit memo is created in Business Central.

The built-in direct debit agreement management provides a clear overview of each agreement status, and you get a solution that helps you automate your invoice and collection processes. You can change the collection method manually on the individual sales document, e.g., cash sales.

With this solution, you only have one provider to handle your collections, simplifying the collection management processes.

Collection Management supports the following Danish Collection Services:  

• Betalingsservice 

• Leverandørservice 

• MobilePay Invoice and Subscriptions (direct and link)  

• Danske Bank Collection Service  

• Nordea, Handelsbanken 

• Bambora 

In Europe, the solution offers collections in EURO as well as registration credit cards and collections of cross-border payments by integrating with the following collection service: 

• SEPA Direct Debit (B2B & B2C) with Nets, Danske Bank, Handelsbanken, and Nordea